I am not a board member, but I did some quick calculations with very close estimates and
if the Taco people will charge 80% for 80 people (more than last year) and we lower the
admission price to $32 we will break even. I will bring some dessert, too. And, hey, I
luv tacos!
Roy
I’ve played bridge more than half my life. The lesser half I wasted.
On Sep 14, 2023, at 4:44 PM, Lisa Walker
<lisawalkerlac(a)gmail.com> wrote:
Dear Board,
I went to Mariam’s today to get the information on last year’s xmas party. It is as
follows—
Arcadia Community Center Cost $541.00
Sanction Fees 120.25
Director 200.00
Centerpieces 48.55
Supplies 277.15
Food 1,278.44
TOTAL 2,465.39
Our income from the party last year charging $35/person was $2625.00
so our net income last year was $159.61.
This year we are contemplating using the Taco Guy, estimate for 100 people is $1578.
This does not include dessert and drinks. The reason for the food increase I believe is
that we were pricing box lunches which are more expensive than getting sandwich trays and
salad bowls. I believe my Green Street bill last year was around $900 and the rest was
dessert and drinks. So it is significantly more expensive to use either box launches or
the Taco Guy. Both are inviting because they remove the work from us.
So here are my questions, and if you could take the time to answer them, it would be
helpful—
1. MoJo, has there been an increase in the director fee for this year?
2. Arcadia Center is the same price and I assume that sanctions will be around the
same. Last year I think we had 18 tables, which is 72 people. We could lower the number
of people for the Taco Guy to 75 which will cut that cost.
3. I believe Jan still has the tablecloths from last year, but I will have to check
with her so that cuts out that cost.
4. Do you think it’s realistic to expect around 18 tables this year?
If we charge $30/person and have 18 tables, here is the breakdown
Arcadia 541.
Director 200
supplies 250
Food ` 1200
Sanction 130
Des/Dri 200
TOTAL 2521.00
72@$30 2160.00
We would be at a negative $361.00 but I think we have the funds and our unit members
would be grateful and we might even get more people.
Can you give me your opinions on whether we should go ahead with this or do the same
thing we did last year?
Lisa
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