Hi Lisa,

Here's the AI Companion report from your meeting tonight.

Susan

---------- Forwarded message ---------
From: Meeting Summary with AI Companion <no-reply@zoom.us>
Date: Mon, May 5, 2025 at 8:31 PM
Subject: Meeting Summary for Unit 559 Board Meeting
To: <sekane88@gmail.com>

Meeting summary with AI Companion now supports additional languages in preview.

Learn More

Meeting summary for Unit 559 Board Meeting (05/05/2025)

Quick recap

The meeting covered a range of topics including financial reports, event planning, and program evaluations. Discussions focused on the logistics of upcoming events, including food options, staffing, and scheduling, as well as the performance of unit games and the ambassador program. The team also addressed various administrative matters, such as approving meeting minutes and appointing representatives, while touching on some lighter topics and current events.

Next steps

• Lisa Walker: Call Ruth Baker to get approval for the sectional tournament

• Lisa Walker: Follow up with Christy Taylor at ACBL regarding tournament director assignment after district approval

• Pat & Kathy: Create and prepare tournament flyer by April 25th for distribution at the strawberry tournament

• Lisa & Morris: Work together on making and bringing boards for the tournament

• Morris: Provide bidding boxes and table markers for the tournament

• Lisa: Follow up with Morris's club regarding charges for using their equipment

• Board Members: Arrange for caddies for the upcoming sectional tournament

• Tobin: Research food truck options for tournament lunch

• Lisa: Research sandwich delivery options for tournament lunch

• Pat: Arrange drinks and water supply for the tournament

• Sherry: Handle coffee service for the tournament

• Kim: Get donuts and bagels for tournament lunch

• Miriam: Help with sandwich distribution and money collection during tournament

• Board Members: Assist with tournament setup and takedown on August 9th and 10th, arriving by 9 AM

• Lisa & John Jones: Serve as district representatives at the Long Beach district meeting in July

• Mojo: Continue coordinating the New Year's Eve "8 is enough" tournament

• Lisa: Consider scheduling another "8 is enough" tournament mid-year in 2025

• Kathy: Continue sending welcome letters with free play vouchers to new unit members

• Board Members: Prepare for the sectional tournament discussion at the July 7th board meeting at 6:30 PM

Summary

Bakery Visit and Unit Games

In the meeting, Jon and Lisa discussed a bakery that Lisa had visited earlier in the day. Lisa was unsure of the bakery's name but planned to find out and share the information with Jon. They also discussed the financial performance of their unit games, which were now breaking even. Lisa mentioned that they used to make a small profit but now they order pizza for the games, with attendees bringing their own food if they wish. Kim joined the meeting to ensure she had the correct link for the meeting.

AI Companion Accessibility and Meeting Minutes

In the meeting, Lisa Walker initiated the discussion, ensuring everyone was present and on time. The team discussed the AI companion features and its accessibility. They also reviewed the meeting minutes from the previous meeting, with Kim Ebner making a motion to adopt them. The team was missing a few members, including Gloria, Liza, and Pat, but they proceeded with a quorum. The conversation ended with the minutes being adopted.

Financial Report and Sectional Updates

The meeting focused on the financial report, with Miriam providing an update on the income and expenses since the last report. There was a discussion about the election party expenses and the need to pay for the space. The team also discussed the upcoming August sectional, with Morris providing updates on the approval process. The team agreed to start planning for publicity for the sectional, with a goal to have a flyer ready by the 25th of the month.

Event Logistics and Food Arrangements

The team discussed the logistics of their upcoming event, including the need for caddies and the provision of food. They decided to have one caddy, with the option to pay them, and Angela Peters agreed to provide as many caddies as needed. The team also discussed the need for directors and assistants, with Morris offering his assistance. They decided to bring their own supplies, including bidding boxes and table markers, and to arrange for boards. The team also discussed the provision of food, with options including pre-ordered sandwiches or having volunteers bring in desserts. They agreed to research options for food delivery and to provide drinks and desserts. The team also discussed the timeline for the event, with Morris suggesting that finishing in 3 and a half hours was more realistic.

Food Trucks and Event Logistics

The team discussed the possibility of having food trucks at the upcoming event. They agreed that it would be a great idea but also acknowledged the need for a larger number of attendees to make it worthwhile. They also discussed the logistics of having food trucks, including the potential for long lines and the need for advance ordering. The team also discussed the need for drinks and snacks, with several board members volunteering to bring items such as donuts, bagels, and coffee. The team agreed to have a presence at the event to help with setup and take-down.

Unit Games and Representative Approval

The team discussed the possibility of having an over-under game this year, but decided against it due to potential negative experiences for new players. They also considered hosting a team game, like the New Year's Eve one, and possibly another one mid-year. The team agreed to postpone the over-under game discussion for next year. They also decided to keep the unit games on the first and third Sundays of the month, despite potential conflicts with holidays or other events. The team also agreed to approve John Jones as a district representative for their unit.

Ambassador Program Discussion and Future

The meeting discussed the ambassador program, which was initially designed to help new members or transfers into the unit feel comfortable by pairing them with an experienced player for a free play session. However, the program has not been successful, with only one or two successful matches in the past year. The team considered discontinuing the program, but some members expressed interest in continuing it. The team decided to leave the program as it is, with the option for members to contact an ambassador if they want to play with someone. The next board meeting was scheduled for July 7th at 6:30 pm.

Major League Baseball and Jeopardy

In the meeting, Miriam and Ben discussed various topics, including major league baseball, Oscar, and jeopardy. They also touched on the 8th notes, 600, and the 8th edition of a reference work. Additionally, they discussed the Congo River, the Federal Reserve, and the 13th century. The conversation ended with a discussion on the 15th century, the Hudson Bay, and the Wars of the Roses.

Super Bowl of Fashion Highlights

Miriam discussed various topics, including the Super Bowl of Fashion, where stars like Rihanna and Anna Wintour were present. She also mentioned the foiled attack on Lily Gaga's concert in Rio and the subsequent investigation. In New York, jury selection began for Diddy's Federal sex trafficking trial. The Super Bowl of Bachelor was also discussed, with stars like Anna Wintour and Rihanna attending. Miriam also touched on the settlement between Joshua Jackson and Jody Turner Smith, and the marriage rumors surrounding Aaron Rodgers. Lastly, she mentioned the title change of the movie "Thunderbolts" and the upcoming Oscars of Fashion.

AI-generated content may be inaccurate or misleading. Always check for accuracy.

Please rate the accuracy of this summary.

Share summary Edit

Best,

Zoom

+1.888.799.9666

Visit zoom.com

55 Almaden Blvd
San Jose, CA 95113