On Thursday, September 14, 2023 at 04:44:52 PM PDT, Lisa Walker <lisawalkerlac@gmail.com> wrote:
Dear Board,
I went to Mariam’s today to get the information on last year’s xmas party. It is as follows—
Arcadia Community Center Cost $541.00
Sanction Fees 120.25
Director 200.00
Centerpieces 48.55
Supplies 277.15
Food 1,278.44
TOTAL 2,465.39
Our income from the party last year charging $35/person was $2625.00
so our net income last year was $159.61.
This year we are contemplating using the Taco Guy, estimate for 100 people is $1578.
This does not include dessert and drinks. The reason for the food increase I believe is that we were pricing box lunches which are more expensive than getting sandwich trays and salad bowls. I believe my Green Street bill last year was around $900 and the rest was dessert and drinks. So it is significantly more expensive to use either box launches or the Taco Guy. Both are inviting because they remove the work from us.
So here are my questions, and if you could take the time to answer them, it would be helpful—
1. MoJo, has there been an increase in the director fee for this year?
2. Arcadia Center is the same price and I assume that sanctions will be around the same. Last year I think we had 18 tables, which is 72 people. We could lower the number of people for the Taco Guy to 75 which will cut that cost.
3. I believe Jan still has the tablecloths from last year, but I will have to check with her so that cuts out that cost.
4. Do you think it’s realistic to expect around 18 tables this year?
If we charge $30/person and have 18 tables, here is the breakdown
Arcadia 541.
Director 200
supplies 250
Food ` 1200
Sanction 130
Des/Dri 200
TOTAL 2521.00
72@$30 2160.00
We would be at a negative $361.00 but I think we have the funds and our unit members would be grateful and we might even get more people.
Can you give me your opinions on whether we should go ahead with this or do the same thing we did last year?
Lisa
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